Bi-laws JSU Book Club.

§1 The association

The name of the association is JSU Book Club.
JSU Book Club is based in Jönköping municipality.
JSU Book Club is a non-profit association that is religiously and politically independent.
JSU Book Club is connected to Sverok and to Jönköping Student Union.
The purpose of JSU Book Club is to promote the reading culture among the students of Jönköping University.
JSU Book Club work with non-discriminatory behaviour for all members to have the same opportunities and preconditions to participate in the operation and influence it.
JSU Book Club´s operational year is 1st of January to 31st of December.
The operational language of JSU Book Club is British English.

§2 Becoming a member
All people who fulfil the requirements of being a member and accepts the bi laws have a right to become a regular member.
To become a regular member, you must in writing register in JSU Book Club and be a member of Jönköping Student Union. Membership fee is free for all members.
All members have a right to receive information about the association, participate and vote in the annual meetings and be elected to positions in the association. All member must follow the bi-laws and rules of the association, keep their contact information updated and treat other members with respect.

§3 Ending membership
Membership for all members is valid until the following operational year´s annual meeting. After this the membership must be renewed for the member to stay in JSU Book Club.
A member who wants to leave the association before that must contact the board of JSU Book Club and their membership will be cancelled.
A member who practices misconduct may be removed from the operations of the association and excluded from the association. A person who is removed is still part of the association but have no right to participate in the activates of the association. A person who is excluded are no longer member of the association. Decision about exclusion is made by the annual meeting, and decisions about removal are made by the board. If a member has been removed by the board the next annual meeting must vote weather the member should be excluded or not. A removed member has the right to attend the annual meeting and vote in the matter of their exclusion. The board and the annual meeting has the mandate to cancel a removal or exclusion of a member.

§4 The board
The board must consist of at least three people, where one is the president. Responsibility within the board shall be divided between its members.
The board is responsible for the association´s economy, operations, marketing, membership list, annual meeting and to execute the decisions of the annual meeting.
The board shall decide who has the mandate to sign contracts in the association’s name. The board can always jointly sign contracts.
The board is elected at the annual meeting, and their mandate period start when the meeting is done and last until next annual meeting.
All who are members in the association are eligible to be voted a board member.

§5 Auditors
The association must have one or two Auditors.
The task of the auditor is to review the economy of the association and the work of the board and present it at the next annual meeting.
The auditors are elected at the annual meeting, and their mandate period start right after the meeting.
A person who is in the board of the association or who just resigned from the board are not eligible to be voted auditor.
The auditor must not be related or close associate with anyone in the board.
The auditor must not be member of the association.

§6 Nomination committee
The association may have a nomination committee.
The task of the nomination committee is to search for people to apply for the open positions in the association, and to question them at the annual meeting.
Any member may be elected into the nomination committee.
The nomination committee is elected at the annual meeting and their mandate period starts when the meeting is done,
If no nomination committee is elected the members of the association collectively is in charge of the tasks of the nomination committee.

§7 Annual meeting
The annual meeting shall be held latest 31st of Mars each year.
For the annual meeting to be valid the members of the association must the notified personally at least two weeks in advance. The members must be notified of the time, place and the agenda of the meeting. If all members are present at the annual meeting and they unanimously agree the annual meeting can be valid even if the members were notified less than two weeks prior.
If there are certain reasons the annual meeting can be held later than the 31st of mars, under the conditions that the members agree to it.

These points shall always be brought up on an annual meeting:
1) Opening of the meeting
2) Decision about the validity of the meeting
3) Election of the chairperson of the meeting
4) Election of the secretary of the meeting
5) Election of adjuster and vote counter
6) Determination of voter register
7 Determination of agenda
8) The board presentation of previous year’s operations
9) The board presentation of previous year’s economy
10) Auditors report for previous year
11) Decision about freedom of liability for previous year´s board
12) Processing of proposals from board and members
13) Vote about plan of operations
14) Vote about budget and potential membership fee
15) Election of the board
16) Election of the accountant(s)
17) Election of the nomination committee
18) Closing of the meeting
If the board, accountant or at least a quarter of all members of the association wants to, an extra annual meeting shall be held. It can be held any time of the year, and same rules about validity applies. At an extra annual meeting only what is stated in the invitation of the meeting can be brought up to be discussed and decided on.

§8 Voting
All members present at the annual meeting has one vote each. Voting per post or proxy is not allowed. The option with most votes win. If a vote is even twice in a row, the proposal does not pass. If the vote is about an elected position and the vote is twice even luck decides. Votes who are not for or against a proposal are not counted.
Everyone in the board who attends a board meeting has voting rights. The proposal with most votes win. If a vote is even twice in a row the proposal does not pass. Votes that are not for or against are not counted.

§9 Changes of the Bi-laws
The bi-laws of the association may only be changed at an annual meeting and if the changes are included in the invitation for the meeting. For the change to pass twice as many must approve than disapprove of the change.

§10 Shutdown
The annual meeting may decide that the association shall shutdown. The shutdown is not valid as long as three members want to keep operating the association.
If the association is shutdown all debt must be paid and accounts close. If the association has money or possessions when it is shutdown these shall be donated to a non-profit organization with similar purpose, to Sverok or to Jönköping student Union. At the last annual meeting a person shall be elected responsible for closing all account, cancel contracts, transfer of assets and unregister at Sverok.

Så behandlas dina personuppgifter

Den förening du nu blir medlem i ansvarar för att dina personuppgifter behandlas med noggrann försiktighet och att dessa inte lämnas vidare till annan part, utan ditt samtycke.

Du lämnar nu dina personuppgifter i databasen eBas, som är ett rapportsystem för alla medlemsföreningar i riksförbundet Sverok. Vi kan komma att vid behov slå upp din folkbokföringsadress via SPAR. När du blir medlem i den här föreningen blir du även medlem i Sverok.

Sverok följer Dataskyddsförordningen (GDPR) och behandlar dina uppgifter med noggrann försiktighet. Dina personuppgifter lämnas aldrig ut till andra av Sverok. Sverok får spara dina personuppgifter i upp till tre år.

Sverok kan komma att använda dina personuppgifter vid medlemsavstämningar via telefon eller sms, för att säkerställa föreningens medlemslista. Då ringer eller sms:ar vi till slumpvis personer på medlemslistan och frågar om de är medlemmar i föreningen.

Sverok skickar kontinuerligt utskick till alla medlemmar i förbundet. Det kan även förekomma enkätundersökningar som du ombeds svara på.

Uppgifterna kan även användas som underlag vid statsbidragsansökan, distriktens regionsbidragsansökningar, föreningens bidragsansökningar och statistik.

Granskare från statlig myndighet eller region kan få möjlighet att granska personuppgifter från Sveroks förbundskansli, om deras arbete kräver det.

Vi använder Stripe för kortbetalningar. Om du väljer att betala en avgift med kort kommer Stripe att samla in identifierande information om den enhet du använder. Stripe använder denna information för att driva och förbättra de tjänster de tillhandahåller oss, inklusive för att upptäcka bedrägerier. Du kan läsa mer om Stripe och deras integritetspolicy här